In this guide document we will discuss how to Pay Bills and Print Checks in the Accounts Payable module of the systemvoid checks/payments within the Office product. Void Checks allows the user to void any checks entered in error, or lost and needing reissued.  The tool also enables users to void electronic payments.

Use Case(s) 

Clubs use the Accounts Payable module to enter invoices from Vendors according to their agreed upon Payment Terms. When the invoices are due, the Club selects the invoices to pay, and prints checks or makes electronic payments to the VendorsA Vendor called indicating they did not receive payment from the Club.  The Club reviews their records and determines that they had sent a check three weeks ago.  The Club verifies that the check has not cleared their bank, and then proceeds to void the check.  Depending on the amount of the check (>$25), the Club also contacts their bank and issues a stop payment on the check to prevent the check from being cashed in the future.  Once successfully voided, the Club re-issues a new check to the Vendor.