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Employee
Job Code
Clock In
Clock Out
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Click OK when finished.
Delete a Timesheet
Best Practices
Set up buttons for both Rain Check Items (Issue, and Redemption) on the POS main screen for easy access.
FAQs
Q: Can I give a rain check a fixed expiration date, like 12/31/2017, rather than having it expire in 365 days?
A: Rain check settings established in the CMA will provide a default expiration date to populate upon issuance, however, the date may be overridden to a fixed date like 12/31/2017 upon issuance in the POS.
There are two options when deleting a Timesheet in the POS. In this section, we will review each option.
Please Note: Any Timesheet associated with completed transactions cannot be deleted until all tickets associated with the Timesheet are transferred to another Employee. Please review our System Tool Manual for more information on Reopening, and Transferring Tickets.
Option 1
1) Select the applicable Employee from the Grid and choose Delete Timesheet. This will delete each Timesheet (if there are multiples) associated with the Employee’s Shift.
2) Next Enter a Reason for Deleting the Timesheet.
3) Finally, confirm the Timesheet deletion. This will delete each Timesheet (If there are multiples) associated with the Employee’s Shift.
Option 2
1) If only one Timesheet for a particular Shift needs to be deleted, select the applicable Employee from the top section of the Grid, then the appropriate Timesheet on the bottom section of the Grid, and then choose Delete Details.
Please Note: If there is only one Timesheet associated with the Shift, either option can be used.
2) Next Enter a Reason for Deleting the Timesheet.
3) Finally, confirm the Timesheet deletion.
Manage Timekeeping in Back Office
In this section, we will review the proper procedures to follow when Managing Timekeeping from the Back Office System.
Accessing the Tool
To access the Manage Timekeeping tool:
1) Select Employees from the left user menu and choose Manage Timekeeping.
2) The Manage Timekeeping Grid will launch.
Editing an Existing Timesheet
The Manage Timekeeping Grid is defaulted to Group Timesheets by Work Week. Users can expand the Work Week to view the individual Timesheets for the week.
To edit an existing Timesheet:
1) Expand the applicable Work Week and double- click the Timesheet that needs editing.
2) Please review each available option below:
Job Code
The Job Code assigned to a particular Timesheet can be edited under the Job Code column. The Lookup Value will display all Job Codes assigned to the Employee.
Clock In Terminal
The Terminal in which the Employee clocked in can be edited under this column.
Clock In
The Clock In Date/Time of a particular Timesheet can be edited under this column. Select the Drop Down arrow for a more user friendly interface, or type in the appropriate Clock In Date/Time.
Clock Out Terminal
The Terminal in which the Employee Clocked Out can be edited under this column.
Clock Out
The Clock Out Date/Time of a particular Timesheet can be edited under this column. Select the Drop Down for a more user friendly interface, or type in the appropriate Clock Out Date/Time.
3) Select Save & Close.
Creating a New Timesheet
To create a new Timesheet:
1) Select the New icon on the toolbar.
2) The Timesheet setup screen will launch.
3) Select the Employee for which the Timesheet is being entered.
4) Populate the appropriate information for each of the columns below:
Job Code
Clock In Terminal
Clock In
Clock Out Terminal
Clock Out
5) Select Save & Close.
Delete a Timesheet
To delete a Timesheet, select the applicable Timesheet from the Grid and choose Delete on the toolbar.
Please Note: Any Timesheet associated with completed transactions cannot be deleted until all tickets associated with the Timesheet are transferred to another Employee. Please review our System Tool Manual for more information on Reopening, and Transferring Tickets.
1) Select, Yes on the Confirmation Prompt.
Best Practices
1) If having to continually make significant edits to timesheets, review Clock In/Clock Out procedures with Employees to ensure they understand the process.
2) Utilize the drill-down feature in Timekeeping in Back Office to effectively view employee information while creating a new Timesheet.
FAQs
Q: The system will not allow me to delete an employee's Timesheet. What can I do?
A: Any Timesheet associated with completed transactions cannot be deleted until all tickets associated with the Timesheet are transferred to another Employee. Please review our System Tool Manual for more information on Reopening, and Transferring Tickets.
Downloadable Guide
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