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Table of Contents

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Overview

  • Don’t wait until the last minute. Get up to date on

2021

  • 2023 1099s changes and all year end processes to ensure you end the year with ease.

Required Permissions

  • Office Security Rights to Vendors

  • Office Security Rights to G/L

Not sure where to start? Let us guide you…

Click to see our Year End Decision Tree

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Live Training Options

Want to work with a live trainer to walk through the year end process? Join us for either of our 1 hour sessions on Year End Readiness to review closing out the year, creating new periods, opening/closing periods, and navigating the Year End Wizard. We’ll review flagging your vendors for 1099s as well as printing 1099s. Also, we’ll take a look at how to create your 2022 2024 budget. It will end with a look at some helpful year end reports that we suggest running to ensure you have a full picture of general ledger entries and vendor activity for the year.

Year End Readiness (1 hour)

November 29th @ 1:00 PM EST

December 17th @ 2:00 PM EST45 minutes)

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Maybe you’ve been through year end with Clubessential but want a refresher on one specific area. Check out our Year End Review Mini Series where you can join a live trainer to review 1099 processing, running the Year End Wizard, or uploading budgets for 20222024. 

Year End Review Mini Series (1099s)December 15th @ 4:30 PM EST

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Year End Review Mini Series (Year End Wizard)December 16th @4:30 PM EST 

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Year End Review Mini Series (Budgets)December 17th @ 3:30 PM EST

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Best Practices

  • Set your vendors up with 1099 information as soon as you create them.

  • Use the 1099 report to determine any missing vendors.

  • Run the Year End wizard as often as needed.

  • Make sure every cell in your import file has data.

  • A recent update to the way businesses submit 1099s will cause most clubs to e-file the 1099s as the rule has to changed to any entity producing more than 10 1099s now must submit them electronically.

    • You must set up the 1099 File System Transmitter located in System>System Settings>Accounts Payable. The information required is provided to you by the IRS.

    • Once Set up, simply select the option to save the file to a name and location of your choice on your PC while in the 1099 Wizard.

    • This file is then uploaded to the IRS via your club’s IRS Portal.

FAQs

  • What if I didn’t set up my vendor with the correct 1099 information?

    • Use the adjustment feature in the vendor’s profile.

  • Can I delete a Year End Batch?

    • No. But you can rerun the Year End Wizard if more transactions occur after the initial run.

  • Why are the errors during my import telling me the wrong row numbers?

    • Most budget import files have a header row and the system sees the first row of data as row zero. Add two rows to the error value and it should line up.

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