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excludeSchedules - Booking Rules and Start Times

 

Key Terms 

The following are the key terms and settings within a schedule:

Template - what rules should be in place? For example, “Member Booking” is used to name the particular club rules established during the installation process such as no social members permitted to book. See the Templates -  Booking Rules section for more details. 

Start Time and End Time - when is the 1st and the last tee time? For example,  starting at 7:30am and going until 6pm.

Intervals - tee times run every 10 minutes, for example.

Start Tees - do players start on the 1st tee only or is this a crossover or reverse/backwards shotgun?

Custom Styling - is there a font or background color used to make the tee times stand out on the sheet such as for Women Only times?

Accessing the Tools

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Use Cases:

  • Daily 8am start time every 10 mins allowing all members to book except SOCIAL members.

  • Tues Ladies Day consisting of 8-9:50am Women Only, 10am-5pm Member Booking.

  • Course Closed used every Monday except Holidays, and the Tuesdays following the Monday Holidays.
    7am open time with intervals  alternating 8 & 9 mins and a 15 min gap every 90 mins.

  • Weekend double tees during season.


Accessing the Tools

Scheduling tools are located under the Configuration section (top-left of the tee times dashboard). Please note, only experienced tee times admins should make changes in

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the Configuration area.

  1. Hover over

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  1. Configuration

  2. Hover over

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  1. Scheduling

  2. Click either

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  1. Create New Course

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  1. Schedule or

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  1. Edit Course Schedule

Edit Course Schedule: Edit/Delete Current Schedules

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Once a schedule is created, it will be available in the Edit Course Schedule tool.

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The Edit Course Schedule tool is used to apply schedules that are already created, or to check which days have which start times and rules applied. This tool features a calendar to quickly see what is applied for the entire month. It also allows for changing multiple days' schedules at once.

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  1. First, select theappropriate Course from the drop-down menu (if more than one course exists). 

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  1. Next, select theSchedule to

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  1. edit from the drop-down menu. 

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  1. Once Course and Schedule have been selected, click,

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  1.  Be wary of the delete button!

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  1.   

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Course Schedule

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Editor 

Once a schedule is selected the “Course Schedule Editor” page loads. There are 4 main sections to this tool.

 

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  • Schedule Name- this is a text field that can be adjusted manually to describe the schedule.

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  • If more than one course exists, the Course Name field also appears directly under the Schedule Name as a “View Only” reference field. 

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  • Schedule Calendar - shows at a glance all the schedules in place for a given month and is used to apply schedules to specific dates. 

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  • Available Templates - this area is only used when building out new schedules which ClubEssential usually handle. 

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Schedule Calendar - Viewing and Changing Applied

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Schedules 

There are two actions when using the Schedule Calendar: 

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  Selected schedule, “Weekdays 8am-6pm,” will apply to the date clicked. 

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  • The system will confirm you wish to load the other schedule.  Click, “OK” to load.  This feature makes it easier to jump between schedules or find a specific set up and quickly apply to more dates.

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 Newly selected schedule is now active for editing.

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Save As New Schedule

When you are making a new schedule and do not want to start from scratch, you can use the "Save As New Schedule" button to clone any existing schedule.

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FAQs

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Best Practices

  • Plan to review and reapply schedules annually or before each season.

  • Schedules can only be changed for days without tee times. Blocks, Add Starts, or Special Events can be used to adjust days that already have tee times.

  • Impersonate User is the quickest way to check a specific membership type or rule such as when Non-resident members may book.

  • Contact the Reservations Support Team at 512.609.7984 or res@clubessential.com for any questions or assistance with booking rules within the templates.  

Downloadable Guide

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