Using the Journal Entry wizard allows clubs to make changes to the General Ledger as needed. While many of the processes in CMA do this, the Journal Entry Wizard does so directly.
Create Journal Entries (V)
Approve Journal Entry Batches (V, E, C, D)
Import Annual Journal Entries (V)
Unpost Journal Batch (V)
Navigate to the General Ledger Module and Select Journal Entry Wizard
The system will prompt for a date selection unless other unposted journal entries exist.
if other entries exist and a new entry is required select the Quick Add Button
Once in the wizard type or use the lookup to select the appropriate account(s).
Please Note: Once you begin typing in the account cell, the lookup will populate with that information in the search bar.
the next cell is the reference that can be used to help match up common entry lines.
the description field allows the club to enter more information about the line entry
next enter either a debit or credit and make sure the other field has $0
You can enter as many lines as needed to make the batch.
The Debits and Credits must balance.
Once the lines are entered click the preview button to review the batch before posting
verify all the information and click post batch.
if any changes need to be made close the preview and reenter the journal entry wizard and select the batch.
You can review all posted batch in the approve Journal Entry Batches section of the General Ledger module.
Once all the lines are entered check the Create Memorized Entry box at the bottom of the window
Preview and post the batch
now any time a new batch is built use the Import Memorized Entry Button to pull in those saved entries.
Place offsetting entry lines in succession to make verification easier.
Can I put any number of accounts in one batch?
Yes you can just remember that the credits need to equal the debits.
How do I edit a Batch after I posted it?
Go to the Approve Journal Entry Batches section of the General Ledger Module and find the batch in question. Unpost it then open the Journal Entry Wizard and double click on the now open batch