Overview

• Don’t wait until the last minute. Get up to date on 2024 1099s changes and all year end processes to ensure you end the year with ease.

Required Permissions

• Office Security Rights to Vendors

• Office Security Rights to G/L

Not sure where to start? Let us guide you…

Live Training Options

Want to work with a live trainer to walk through the year end process? Join us for either of our 1 hour sessions on Year End Readiness to review closing out the year, creating new periods, opening/closing periods, and navigating the Year End Wizard. We’ll review flagging your vendors for 1099s as well as printing 1099s. Also, we’ll take a look at how to create your 2024 budget. It will end with a look at some helpful year end reports that we suggest running to ensure you have a full picture of general ledger entries and vendor activity for the year.

Year End Readiness (45 minutes)

Maybe you’ve been through year end with Clubessential but want a refresher on one specific area. Check out our Year End Review Mini Series where you can join a live trainer to review 1099 processing, running the Year End Wizard, or uploading budgets for 2025. 

Year End Review Mini Series (1099s)

Year End Review Mini Series (Year End Wizard)

Year End Review Mini Series (Budgets)

Best Practices

• Set your vendors up with 1099 information as soon as you create them.

• Use the 1099 report to determine any missing vendors.

• Run the Year End wizard as often as needed.

• Make sure every cell in your import file has data.

• A recent update to the way businesses submit 1099s will cause most clubs to e-file the 1099s as the rule has to changed to any entity producing more than 10 1099s now must submit them electronically.

  • You must set up the 1099 File System Transmitter located in System>System Settings>Accounts Payable. The information required is provided to you by the IRS.

  • Once Set up, simply select the option to save the file to a name and location of your choice on your PC while in the 1099 Wizard.

  • This file is then uploaded to the IRS via your club’s IRS Portal.

FAQs

• What if I didn’t set up my vendor with the correct 1099 information?

  • Use the adjustment feature in the vendor’s profile.

• Can I delete a Year End Batch?

  • No. But you can rerun the Year End Wizard if more transactions occur after the initial run.

• Why are the errors during my import telling me the wrong row numbers?

  • Most budget import files have a header row and the system sees the first row of data as row zero. Add two rows to the error value and it should line up.

• Does Clubessential support the new IRIS filing system?

  • Clubessential software supports e-filing through the IRS FIRE system. The file that our system generates, which is a text file, is fully accurate and works with the IRS FIRE system without issue. The IRS did introduce a new option for e-filing last year, called IRIS, which is not currently supported by our software at this time. We do anticipate supporting IRIS in the future, with tax year 2025 the earliest date for that launch.