Overview

• After running Month End and printing/emailing statements, there are steps to complete to prepare for next month’s Month End. This guide will cover all processes needed for Post Statement Generation.

Required Permissions

• Membership Module

• Add/Edit/Delete Members

• Add/Edit/Delete Minimums

• Interactive Reports>Membership

Post Statement Generation

After generating, printing, and/or emailing the statements to Members, it is important to perform a few additional steps to ensure the Membership Module is properly handled for the end of the month.

Clear Minimum Adjustments

If adjustments to Member Account(s) were made, the adjustment remains in the Member’s file until cleared or removed.  

To remove adjustments made to an entire Minimum Group:

1. Click on Membership.

2. Select Clear Minimum Adjustments.

3. Check the box next to the Minimum Group to remove adjustments.  Then, click Clear Selected.

4. Confirm clearing by clicking OK.

Individual/Few Members: To remove adjustments made to a Single Member, or a few Members: 

1. Click on Membership, and select Manage Members.

2. Double-click on the affected Member.  (Set Filter for Minimum Adjustment Amount > 0 to see possible impacted Members.

3. Click on the Minimums tab. 

4. Change Adjustment Amount to $0.00. 

5. Click Save and Close.

Print A/R Aging Report

Lastly, print out the A/R aging report to review Member balances, and tie totals on the report to the General Ledger balance.  To print the report:

1. Navigate to Interactive Reports.

2. Select Membership.

3. Select AR Aging.

The AR Aging Report will launch:

1. Enter the As of Date.

2. Click View Report at the upper right-hand corner.

Best Practices

FAQs