Overview

• This guide will explain how to create new fiscal year Budgets which then create the new year’s periods.

Required Permissions

• Admin Group

• G/L Module

Create Periods for a new year

To create the new fiscal year Periods:

Image: Creating new Fiscal Year Periods

Open

 

1. Select General Ledger at the top on the Administrative Menu and select Budgets.

2. Click on the plus sign on the top right.

3. When prompted tell it to create the periods.

4. By default the Periods are closed when they are created, and will have to be opened.

5. Budgets may be uploaded at the time of Period creation, or at a later time based on Club needs.

Open General Ledger Periods

Please note that only employees who are in an Administrative Employee Group will have the rights to perform this function.

1. Select General Ledger at the top.

2. Select Periods.

3. Double-Click on the period you wish to open.

Image: Accessing a Period to Open

Open

 

4. Uncheck the Period Closed box.

Image: Closed Box

Open

 

5. Save and Close out of the screen.

Restrict General Ledger Periods

Users with appropriate role permissions can still post into the period, but general users would not. (For Clients wanting to soft close an accounting period so that normal users can no longer post or modify batches. The actual accounting users can still post their month end entries or make normal adjustments.)

Image: Restricting Period

Open

 

1. Select General Ledger at the top.

2. Select Periods.

3. Double-Click on the period you wish to Restrict.

4. Check the Restricted box.

5. Save and Close out of the screen.

Best Practices

FAQs

• Q. Can I create and open new periods if I do not yet have my budget ready for my new fiscal year?

• A. Yes, you can go back and upload your new budget at any time. You can go ahead and create your new periods so that you are able to post into the next fiscal year.