Please follow the steps in this document to process a payment with CSI Global VCard in Clubessential Office. These steps are to be followed once vendors have elected to receive payments from CSI, and CSI has added the vendors to their GPS (Global Payment Solution) account. If the vendor is not set up as such, the payment will not reach the vendor.
Create a New Ledger Account for CSI Global VCard Clearing
This GL account will be used when sending the Global VCard payment to the vendor.
General Ledger, Accounts across the top ribbon and create a New account.
2) Set up the the account as follows:
Account Category should be Current Assets.
(2) Assign an
Account Number that is in the same range as your current banking accounts.
Type should be Other Bank Account.
Balance Sheet as the Department.
3) On the
Banking tab begin a new check sequence for Global V Card by specifying the Next Check # to use. ****Note: This step is up to the interpretation of the club. The check sequence may begin in any order the club deems fit, or continue in the order of their current check sequence. Mark Vendors for VCard Payment
Once CSI has enrolled eligible vendors to their GPS account, the vendors will also need to be flagged for VCard Payment within Clubessential Office.
Accounts Payable, Manage Vendors and choose the vendor to be added.
Vendor Setup on the left pane of the vendor and choose VMC for the VCard Payment option. Create a Vendor Invoice
1) Navigate to the
Accounts Payable user menu and select Enter Vendor Invoices.
2) Add a
New batch or choose an existing one and add another invoice.
(1) Search for the
(2) If the Vendor has outstanding
Item Receipts you may add those as well by clicking Find Item Receipts.
(3) Enter the
Terms of the Invoice are appropriate.
(5) Enter the
Due Date will populate based on Terms. Override if necessary.
(7) Enter I
(8) Enter the I
(9) Once complete, click
Save & Close.
Finish and Post the batch. Pay the Vendor
1) Navigate to the
Accounts Payable user menu and choose Pay Bills.
2) Then, complete the
Pay Bills screen as follows:
Pay From: Choose the CSI Global VCard Clearing account.
(2) To easily find the vendors marked for CSI Global Vcard, check ‘
Show CSI Virtual Master Card Vendors Only’.
(3) Click the
Pay box next to the vendors you wish to pay. *NOTE: Do not choose the Electronic Payment box as that is not related to the CSI Global VCard function.
Post the batch on the Post Batch Preview screen. Run Aged Open Vendor Invoices Report
1) Go to
Interactive Reports, then choose Vendor, Aged Open Invoices.
2) Within the report, do the following:
(1) Set the
date to the last day of the previous month and click View Report.
(2) Click on the
Save icon and choose Excel.
(3) Send this report to CSI monthly to help enroll your vendors for VCard Payment.
Best Practices FAQs Q. What does VMC stand for?
A. Virtual Master Card - to learn more, click
here. Downloadable Guide CSI Global VCard - Guide