The Spa Admin Setup is where you will configure your Spa Reservation and Management system.
Required Permissions
Spa Admin
Master Setup
Master Setup is used to configure the following aspects of the Spa Reservations and Management system:
Administrators
Locations
Categories
Booking Rules
Provider Controls
System Settings
Administrators
The Administrators tab is used to set up any club staff member that will have full administrative rights to the Spa Management system. Administrators will be able to take any action within the Spa Management system including configuring booking rules, adding/editing services and providers, and managing providers’ schedules. This is also where existing Spa Administrators can be removed if necessary.
Note: Spa providers have the ability to manage their own schedule and book appointments for themselves. Provider Controls can be used to control what spa providers can see and edit.
Only club staff members that are defined within the club’s website staff directory are available for selection as Spa Administrators. The staff member will use their website login credentials to access the Spa Management system.
The Locations tab is used to define the location(s) of your club’s spa. Most clubs will only have one location. Some clubs may have more than one location or may decide to break one physical location into various segments (i.e. spa vs. salon). Only Core Administrators (Clubessential Admins) have the ability to set up the spa locations. Clubessential will work with your club during the implementation process to define the appropriate location(s) for your Spa system.
Categories
The Categories tab is used to define the various categories of services your spa plans to offer. Examples of categories include: Massage, Skincare, Nails, Hair, etc. Clubs have the ability to enable or disable categories. For spas offering only one category of services, leave categories disabled. For clubs offering multiple categories of services, enabling categories allows you to organize your services to better assist you in the service setup and booking process. Categories can also provide an additional layer of organization by assigning colors to each category.
Categories that have associated services cannot be deleted. Before being able to delete a category, any associated services must be deleted or reassigned to a different category.