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Overview
An Item Category is a fundamental component of the Office system. A Category represents a collection of Items, and is a subset of a Group. An Item can only belong to one Category and one Group. An unlimited number of Items may exist in a Category, and an unlimited number of Categories may exist in a Group. A Category fits into one of (3) areas: (1) Food and Beverage, (2) Retail, or (3) Billing. Item Categories have a Child Relationship to Groups, and a Parent Relationship to Items. Therefore, a Group must first exist before an Item Category can become a Member of it. And, an Item Category must exist before an Item can be added to it. Use Case When initially setting up the system, or as new collections of Items are added to Dining, Retail or Billing areas of a Club, Administrative Users will need to know how to Add a New Item Category. Example of an Item Category is as follows: *Food (Item Group) *Entree (Item Category) *Lobster Ravioli (Item) *8oz Steak (Item) *Trout w/Crab Sauce (Item) |
Video
This video walks Users through how to create a new Item Category.
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| Total Video (Length) | 4:26 | |||
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| Navigation | 0:08 | Areas for Categories | 2:12 | |
| Category FIelds | 0:20 | G/L Overrides | 2:20 | |
| Category Settings | 0:50 | POS Buttons | 2:47 | |
| Item Selection Tab | 2:05 | Printing Options | 3:09 |
Content
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Navigation
To add a New Item Category within the Clubessential Office Product:
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To set up a Category, general fields must be defined and settings must be made and saved for the record to exist.
General Category Fields
In the top of the Item Category form, the general fields for the Category must be defined.
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For example, if costs in this category were estimated at 35%, 35 could be populated into the Percent Cost field. Gross Margin results could then be reviewed for Items within this Category (via the Interaction Reports, Inventory, Gross Margin report). If an Item has a cost dollar populated at the Item level, the Item level cost will override the Category cost percent.
General Category Settings
The “Display on POS” option (when checked), indicates that this Category will show up at the Point of Sale.
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If FnB Items are entered by course, enter the default course for which the Category should be assigned.
Additional Settings
Item Selection
Items within the Category will display on the "Item Selection" tab. This section allows for organization of Items within the POS screen. The “Always Alphabetize Items” button keeps the list alphabetized when new items are added to the item selection.
Areas
The “Areas” tab contains the areas of the Club. Once an area is checked, the Items within the Category may be sold in that area.
Overrides
Once the “Override Item Group Settings” option is checked, the Account fields will open for editing on the Overrides tab. The Accounts may be designated differently at a default Category level, or at the Area level(s) within the Category. The Account Lookup feature may be used to assist in Account selection. If one or more accounts are defined differently at the Category level, the Category level will override the Item’s Group settings, and Items within the Category will follow the Category override designations. Override options are also available at the Item level.
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If the override option is not selected and/or the account section is left blank, the system will default the Category G/L distribution to accounts defined at the Category’s Group levels.
POS Item Button Style
The “POS Item Button Style” tab contains options relating to the POS screen designs. Edits to the Button Color, Font, Size, etc can be managed from this tab.
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Items within the Categories, will inherit the Category button styles (unless overridden at the Item level.)
POS Behavior
The “POS Behavior” tab holds (3) options pertaining to printing behaviors.
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The “Do not print modifiers” tells the system to exclude printing Modifiers (like Cooking Temperatures, or Toppings) on the Check.
Print Configuration
The “Print Configuration” tab holds instructions for printing, and specifies which prep printer this Category’s Items will print to once ordered from the POS. Note: Any instructions set at the Item level will override those established at the Category level.
Save and Close
Once Category Fields and Settings have been designated, click, “Save and Close,” to complete the addition of the new Category.
FAQs
Q. Can an Item Category belong to more than one Group?
A. A Category can belong to only one Group. You can, however, have an unlimited number of Categories in a Group.
Downloadable Guide
Create a New Item Category - Guide
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