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Click the New icon on the Manage Vendors Screen.
The Vendor Setup screen will launch.
Vendor Setup Tab
Name (Required) – Vendor Name
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VCard Payment: Only applicable when Global VCard (CSI) integration is utilized.
AP /Expense/Terms Discount Ledger: Populate with appropriate General Ledger Accounts. Default AP and Discount Ledger may auto-populate, however, overrides may be made here. Ledger - By default, the AP Ledger set as the default AP Account in System Settings will populate in this field. However, the AP Ledger can be overridden per Vendor here, if applicable.
Expense Ledger - Select the default Expense Ledger for the Vendor when applicable. Population of this field is used as a best practice to help quicken the Invoice Entry Process.
Note: The Expense Ledger can be overridden from this G/L setting during the invoice entry process.
Terms Discount Ledger - By default, the Terms Discount Ledger set as the default Terms Discount Account in System Settings will populate in this field. However, the Terms Discount Ledger can be overridden per Vendor here, if applicable.
Note: The following fields will be available for population based on data populated in other tabs.
Primary Contact/Address/Phone/Email – Used to store employee contact information for the Vendor.
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1099-INT Tab – when select Default Form 1099-INT Complete this tab.
Departments Tab
This information is used for security purposes; only users with matching departmental rights will be able to view this vendor. Employees that create Item Receipts and Items, will need to have matching departmental rights on any vendor that they use.
Make sure to check all appropriate departments.
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Click OK to acknowledge success, and Close to return to main Manage Vendors screen.
Best Practices
Add default Expense Ledger to Vendors when applicable. This will help quicken the Invoice Entry Process.
Establish a naming convention for assigning Vendor Account Numbers to help improve Accounts Payable efficiencies in entering and researching Vendor items.
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