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This article will provide instructions on how to Specify Controlling a Day's Opening Time Using Special Events. Special Events are typically going to be for taking Event Requests not actual reservations but this will not be a standard Special Event setup. This tutorial aims to have times appear no different from normal scheduled times except for the fact that they are opening further out or closer to one specific day. It is worth noting that this setup is also useful for altering the intervals you currently have set up on a single day. This article will provide instruction on that after discussing the opening time. Use Case(s):
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Accessing the Tool
To get started, access the Tee Times Admin Dashboard. Hover over Administration and click on Special Events.
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- Add an event: Create a brand new event.
- Edit an event: Modify the selected event.
- Add registrations to the event: Create a reservation for the selected event.
- View registrants of events: View a list of all the reservations for the event.
- Assign starts for the event: If the Proshop will assign starting times for participants? setting is checked for your event, you will want to use this tool to confirm the event requests.
Special Event Configuration
Start out by creating a new Special Event. Click the Add Event button.
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Move to the right side of the screen to begin setting up the type of event.
Type of Event
On the right side of the screen, you can define the Play Type of the event. Using the dropdown, choose if your event is a Single tee, Double tee, or Shotgun. The event window will refresh and update various options for the type of play you choose.
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You can now move to more event settings located beneath the type of event box.
Event Settings
You will determine more event settings for the event by using the following tabs:
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Click Save to save and post the event to the Tee Times Calendar.
Creating a Calendar Event
To add the event to a regular Club Calendar, click on Create Calendar Event from the Add Special Event window.
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Within the Editor, you may add text, imagery, and hyperlinks. This is a great place to add a lengthy description on the event or to cross market other upcoming events. For full Editor training, please review our Editor Article.
Once you have finished adding text within the Editor, click Save.
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Click Save and Close to save the event to the designated calendars.
Editing & Deleting Special Events/Calendar Events
Once you have added your Special Event to the Tee Times Calendar, and Club Calendars, you can easily edit and delete these events directly from the Special Events manager.
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Click Edit Event to make edits to the event.
Editing Tee Times Calendar Event
Make edits within the Special Event tool as needed.
Once edits are made, click Save or Save and Close. You may also use the Save as New button to duplicate your event settings. If you would like to duplicate your event be sure to follow these exact steps or you risk moving reservations in the event: First make the change to a pre-existing event (such as changing the date) and after making your change click Save as New. Do not click Save as New before making your changes.
Editing Calendar Events
To edit the calendar event, click Edit Calendar Event.
Make edits as necessary.
Deleting Tee Times Calendar Events/Club Calendars
To delete the event, click Remove. This will also delete the event from any Club Calendars that this event was assigned to.
Downloadable Guide
Tee Times Special Events Guide
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