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Accessing the Tool 

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Overview

The Manage Blocked Times tool is primarily used to prevent members from booking Courts during specific times. Blocks may also be used for adjusting Court times for seasonality. Finally, blocks can use different “templates” or rules for reserving Courts.

Use Cases:

  • Prevent Members from booking a Court during allotted Maintenance hours.

  • Adjust the the 1st Court time from 8am back to 9am for the next 2 months.

  • Set up an Evening block every Wednesday that allows only a particular group of Members to reserve Courts.

Video

This video provides an overview of how to Block Courts.

 

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Required Permissions

  • Courts, Reservations, Spa and Other Reservations Administrator

Accessing the Tool 

To access Blocked Times, go to the Courts Admin Dashboard. Click on Manage Blocked Timesto begin.

Blocking Times

Once the Block Times Manager is open you can begin creating the rules for the block.

 

  1. Add a

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Creating a single block takes only a few steps.  This would be done when a Club would like to block Members from playing on a Court or Courts at a specific date and time.   

To add a basic block: 

    1. Type in the Block Title (Optional).  This title will be visible to the Members when booking Court Reservations.

    2. Ensure Court Grouping is proper.

    3. Template should remain on Admin Booking Only.  This ensures Members will not be able to reserve Court times during this window.

    4. Select the start date of the date to block.

    5. Enter the 1st and last timeslot to block. Tips: The clock icon can be used to select a 30 min interval. For other intervals simply type in the time.  The box is intelligent, meaning you can type in many ways such as “1310” or “110pm” for 1:10pm, or “832” for 8:32am. In other words you don’t need the “:”, or “am/pm”.

    6. Designate where the Block is to occur.  To block all Courts in the Court Grouping, uncheck the “Select Specific Courts” option, or check the “Select Specific Courts” option, and choose the “Select All” feature.  To choose specific Courts, check the “Select Specific Courts” option, and check the Court(s) where the Block will occur.

    7. To complete the block, click the “Add Blocked Time” button at the bottom-right.

       

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Once added, Block Title will be visible on both the Admin and Member Court Sheets, and will not allow Members to book during the block. 

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Also note it is possible to control/change how the Court Times will appear on the Court Sheet by utilizing the “Styling” tab.  

The Background and Text Color of how the Block appears on the Court sheet can be edited here. 

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Editing One-Time Block 

To edit an existing one-time block, click, Manage Blocked Times. 

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Navigate to the “View Blocks” tab.  Then, click on the desired block to edit or delete. 

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Add a Recurring Block (Block Series) 

Frequency 

The frequency setting is used to set recurring blocks called a series. For example, Friday Night Couple’s league could be set up as a weekly block series. 

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End Date 

The end date is often important for recurring blocks but it isn’t required. A block series can be set to extend until the Courts Admin removes the series.

 Check the “Select end date?” option to open and populate the “End Date” field.  Click “Add Blocked Time” when finished. 

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Editing Block Series 

To edit a block series requires removing the series and then re-adding it. 

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Use Block Templates - Choose Booking Rules 

A standard block simply closes the time so members cannot book. However, blocks can be used for more than just closing the time.  

By adjusting the block template setting, they can also be used to adjust who can book or what Court times are on the sheet. 

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For example, seasonal Court times can be controlled using blocks. This can also be done with the schedules for more advanced Court sheet configurations. 

Blocks can be also used for basic event sign ups. For example, a “Women Only” block can be set to recur weekly on Thursdays 8am-10am.

This would allow only males to book the Court times during this window.

 

Shortcut to “Copy” Blocks 

Sometimes similar blocks are needed throughout the month or year but not on a regular frequency. For these cases a shortcut may be used to copy blocks, requiring only a quick change to the date. 

Steps: 

  1. Add a block which takes you to the “View Blocks” tab to see the newly created block. 

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2. Click the “Add/Edit Block” tab to load the same settings for the block created in step 1.

3. Change the settings for the new block. Often this would be just changing the date.

4. Click “Add Blocked Time”. This copies the block but with the new settings such as the new date. 

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5. Repeat as needed. 

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FAQs

Q. How do I set up block templates?

A. Please contact the Res Team or your Project Manager for assistance with creating templates.

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  1. name for the block title, like Court Maintenance or Cardio Tennis.

  2. If you have multiple courses, like one for tennis and one for bocce ball, use the Court Grouping to determine which court the block will appear on.

  3. The template will determine who has booking privileges during the blocked time. Since blocked times are typically used to prevent members from booking, choose Admin Booking Only.

  4. If this is a recurring event, use the Frequency drop down to determine a schedule.

  5. The date picker will default to today’s date. Use this to change the start date if needed.

  6. Use the time pickers to determine when the block will begin and when the block will end. The end time will block the calendar 30 minutes passed the time chosen. So, if you would like for opening booking to resume at 10am, you will want to set the block end time to 9:30 a.m..

  7. The Styling Tab allows you to choose a background color and text color for the block.

  8. The block can occur on all courts or on individual courts. Checkmark which courts the block should occur on, or select all.

  9. Click Add Blocked Time to schedule the blocked time.

Editing/Removing Blocks

  1.  You can edit an existing block or remove a block at any time.

  2. From the Courts Admin Dashboard, click Manage Block Times.

  3. Click the View BlocksTab.

  4. If you have multiple groupings, you can use the Court Grouping dropdown to filter all blocks related to various courts.

  5. Use the datepickers to filter through blocks depending on their calendar date to easily find the block you wish to edit or delete.

Editing Blocks

  1.  Click on the block you wish to edit and click Edit Selected Block. If the block is part of a series (recurring block), click Edit Block Series to edit the entire series at once.

  2. This will open the Blocked Time Manager details where you may make updates as needed.

  3. Click Saved Blocked Time to save the edits.

Deleting Blocks

  1.  Click on the block you wish to delete and then click Remove Selected Block.

  2. If the block is part of a series (recurring block), click Remove Block Series to remove the entire series at once.

Best Practices

  1. Before adding or editing a block it is recommended to load the date on the tee sheet.  The block manager automatically starts on the same date as is loaded on the tee sheet.

  

Downloadable Guide

Courts - Block a Court - Manage Blocked Times

 

FAQs

  1. How do I set up block templates?

    1. Please contact the Res Team or your Project Manager for assistance with creating templates.

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