Overview

The Manage Blocked Times tool is primarily used to prevent members from booking Courts during specific times. Blocks may also be used for adjusting Court times for seasonality. Finally, blocks can use different “templates” or rules for reserving Courts.

Required Permissions

• Courts, Reservations, Spa and Other Reservations Administrator

Accessing the Tool 

To access Blocked Times, go to the Courts Admin Dashboard. Click on Manage Blocked Times to begin.

Blocking Times

Once the Block Times Manager is open you can begin creating the rules for the block.

1. Add a name for the block title, like Court Maintenance or Cardio Tennis.

2. If you have multiple courses, like one for tennis and one for bocce ball, use the Court Grouping to determine which court the block will appear on.

3. The template will determine who has booking privileges during the blocked time. Since blocked times are typically used to prevent members from booking, choose Admin Booking Only.

4. If this is a recurring event, use the Frequency drop down to determine a schedule.

5. The date picker will default to today’s date. Use this to change the start date if needed.

6. Use the time pickers to determine when the block will begin and when the block will end. The end time will block the calendar 30 minutes passed the time chosen. So, if you would like for opening booking to resume at 10am, you will want to set the block end time to 9:30 a.m..

7. The Styling Tab allows you to choose a background color and text color for the block.

8. The block can occur on all courts or on individual courts. Checkmark which courts the block should occur on, or select all.

9. Click Add Blocked Time to schedule the blocked time.

Editing/Removing Blocks

1.  You can edit an existing block or remove a block at any time.

2. From the Courts Admin Dashboard, click Manage Block Times.

3. Click the View Blocks Tab.

4. If you have multiple groupings, you can use the Court Grouping dropdown to filter all blocks related to various courts.

5. Use the datepickers to filter through blocks depending on their calendar date to easily find the block you wish to edit or delete.

Editing Blocks

1.  Click on the block you wish to edit and click Edit Selected Block. If the block is part of a series (recurring block), click Edit Block Series to edit the entire series at once.

2. This will open the Blocked Time Manager details where you may make updates as needed.

3. Click Saved Blocked Time to save the edits.

Deleting Blocks

1.  Click on the block you wish to delete and then click Remove Selected Block.

2. If the block is part of a series (recurring block), click Remove Block Series to remove the entire series at once.

Best Practices

1. Before adding or editing a block it is recommended to load the date on the tee sheet.  The block manager automatically starts on the same date as is loaded on the tee sheet.

FAQs

1. How do I set up block templates?

   1. Please contact the Res Team or your Project Manager for assistance with creating templates.