Overview

All reservation systems have default email confirmations to notify users when a reservation is made, updated, or cancelled. Default reservation emails can be easily customized to add your own personal message or personal imagery or logos. These notification emails are also a great way to cross market upcoming events or to share important news

Required Permissions

• Courts, Reservations, Spa and Other Reservations Administrator

Accessing the Tool

1. From the Admin Dashboard of any Reservations system, hover over Administration. Then, hover over Notifications and choose Manage Notifications.

2. The notification menu is accessible from any Reservations System. For the examples used in this guide, we are using the Tee Times dashboard. The other Reservation System notifications will use the same path and tools.

Manage Notifications

1. All default notifications set up within the system will show here. Users can edit the default notifications by clicking on the Notification and choosing Edit. 

2. Users can also create emails to send to Members or Guests by using the Add New links as well.

3. The screen will populate with options to Enable the notification, edit the Subject, edit the sent from Snippet, and edit the sent from Email.

4. Users will also have options to edit the HTML version, Text Only version, and SMS version.

   1. Below the email body you have the option of an added a text-only version of the message which is for anyone who may have opted out of HTML emails. This section will only contain plain text but you can still use snippets here to customize the message.

   2. There is also an SMS version for any member that may have opted into receiving SMS communications from the club. The SMS notification is limited to only 160 characters so the message will need to brief here.

5. Click update notification to save the changes made within the notification. Select "CLICK TO EDIT - NEW" to utilize the new email editor.

Snippets

1. Default messages are highly customizable using snippets. Snippets are special codes that pull in personalized member information and reservation details into the default message. Snippets are formatted with pound signs and should always be in all capital letters. The example below shows the Member Name snippet; ##MEMNAME##.

2. When adding your own snippets or creating a new message, users can access snippets by clicking on insert, then snippet. Users will choose Page Specific to access snippets related to reservations. Click on the snippet to insert it into the body of the email. Here is a list of available snippets.

Cross Marketing

1. Email notifications allow the opportunity to increase your marketing power by showcasing upcoming events or maybe even a department specific sale. This ensures that all users will make some sort of contact with the event across various platforms.

2. Once you start customizing this section - you will want to ensure that you update it again once the event or sale has ended. 

Best Practices

1. The SMS notification is limited to 160 characters, the message will need to brief here.

2. Users can create additional emails to send to Members or Guests by using the Add New links as well

3. When using Snippets, make sure they are always capitalized and use two pound signs before and after the snippet. Example: ##MEMNAME##.

FAQs

1. Do members need to sign up for text messaging or will they automatically receive notification messages?

   1. For more information on how to set up Text Messaging and how to manage member accessibility, please see the Text Messaging Guide.