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This article will provide instructions on how to Customize a Day's Opening Time Using Special Events. Special Events are typically going to be for taking Event Requests not actual reservations but this will not be a standard Special Event setup. This tutorial aims to have times appear no different from normal scheduled times except for the fact that they are opening further out or closer to one specific day.It is worth noting that this setup is also useful for altering the intervals you currently have set up on a single day. This article will provide instruction on that after discussing the opening time. Use Case(s):
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You will need to set the Booking Privileges for this event. Select Member Booking or whatever your standard Booking Privileges may be.
Unchecking
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settings
Here is where our event will really deviate from the standard setup of an event. You will be unchecking a few settings in the bottom right area of our event. Below is a screenshot of that settings area before anything has been unchecked...
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Follow the same for when reservations will end, or click Rolling End to set the reservations to end at a determined number of hours prior to the event.
Beneath the various tabs, there is a listing of checkboxes that modify the event in a variety of ways. The most commonly used checkboxes will already be checked off here. Typically, the only other addition club staff make is to enable the Allow Member's to join the wait list? setting. Otherwise, you are free to uncheck or check them as necessary.
To learn more about each setting, hover over the setting for detailed information.
If you are interested, you can define the color of your event in the color tab. If you choose a color for the event it will display on the member and admin side when the event is open for registration.
Using the background and text dropdowns, choose a color to display.
Click Save to save and post the event to the Tee Times Calendar.
Creating a Calendar Event
To add the event to a regular Club Calendar, click on Create Calendar Event from the Add Special Event window.
Click OK on the warning pop-up that is verifying you wish to create a calendar event.
All event settings will transfer to the Calendar Event, so you will not need to set up registration criteria again. For the calendar event, you will be setting a design and adding extra information on the event if needed.
Choose an Event Color to display on the Calendar Event. This may be a different color than what was chosen for the Tee Times Event display.
Under Event Summary, add a short summary if desired. This will show on the event details.
Event Status should be set to published which will allow members to see the event.
Clickable Event should be checked as this will allow members to open event details and access the Registration button which will open the Tee Times registration window.
Under categories, checkmark calendars you wish the event to publish on like the Golf Calendar, and/or the Member Home Page Calendar.
Next, click Edit Event Flyer to launch the website Editor.
Within the Editor, you may add text, imagery, and hyperlinks. This is a great place to add a lengthy description on the event or to cross market other upcoming events. For full Editor training, please review our Editor Article.
Once you have finished adding text within the Editor, click Save.
Click Save and Close to save the event to the designated calendars.
Editing & Deleting Special Events/Calendar Events
Once you have added your Special Event to the Tee Times Calendar, and Club Calendars, you can easily edit and delete these events directly from the Special Events manager.
Click the event within the Special Events manager so it is highlighted in gray.
Click Edit Event to make edits to the event.
Editing Tee Times Calendar Event
Make edits within the Special Event tool as needed.
Once edits are made, click Save or Save and Close. You may also use the Save as New button to duplicate your event settings. If you would like to duplicate your event be sure to follow these exact steps or you risk moving reservations in the event: First make the change to a pre-existing event (such as changing the date) and after making your change click Save as New. Do not click Save as New before making your changes.
Editing Calendar Events
To edit the calendar event, click Edit Calendar Event.
Make edits as necessary.
Deleting Tee Times Calendar Events/Club Calendars
To delete the event, click Remove. This will also delete the event from any Club Calendars that this event was assigned to.
The final step is to click Save! If you have pre-existing reservations or a block already on this day it may give you a warning message. In this case it should be fine to click through that message as long as the times that the reservations are currently on will still exist after placing your event here.
Downloadable Guide
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