Introduction
Events that involve a la carte style reservations should be set up as a “Special Event” through the Administration menu on the Dining Admin Dashboard page. |
Video
This video provides an overview of how to Adding a Special Dining Event.
Note: Sections of the video have been referenced below with corresponding times in the video for ease of access
| Total Video (Length) | 11:02 | |||
|---|---|---|---|---|
| Member Registration Options | 0:26 | Add Event to Calendar | 7:48 | |
| Create an Event for Calendar & Dining Res Module | 1:09 | Editing an Event Flyer | 8:43 | |
| Creating a Special Event in Dining Module | Editing Special Events | 9:15 |
Content
Adding a Special Event
Navigate to the Dining Admin Dashboard* under the Dining drop down on the new website. Under the Administration menu on the left-hand side, click Special Events.
Click the Add Event button and fill in the fields accordingly. Enter the event title, select the dining room, and then enter the booking rules for the event by selecting the template. If members should be allowed to book for the event, make sure Member Booking- Dinner or Member Booking-Lunch (depending on the time of the event) is selected in the Template drop down. If you leave the event as “Admin Only”, only administrators will be able to register members for the event.
Add the event intervals. For example, if you would like seatings every 15 minutes, enter 15 and 15 for the interval and alternate interval. If every 30 minutes, enter 30 minutes for both. Leave the max duration, default duration and hold interval blank.
If you would like a wait list for the event, enter the # of members you can take on the wait list in the “max wait list” field.
If this event uses a lottery for seating times and reservations, check “admin will assign times and resources”. If the event is a single seating event, check the option for single seating event. Enable table top management allows you to enter the # of tables that you have and the turn times associated if necessary.
On the right hand side, enter the start time and end time of the event. Make sure the correct date of the event is selected on the calendar. If you would like to block reservations prior to the event, enter the # of minutes prior to the event that you would like to block and keep the block template as “Admin Only”.
Click the “members” tab and enter any of the information regarding capacity. If you leave any of these fields blank, the system defaults to utilizing your normal capacity rules as if it was a normal lunch or dinner service.
Click the additional tab if you would like for reservations to open for booking further in advance than your normal dinner reservations.
Click save. If you would like to populate the event to the club calendar, click “create calendar event” and fill in the fields. This allows for members to click on the event on the club calendar and takes them to the a la carte reservations booking window for this event.
Downloadable Guide
Dining - Block Dining - Manage Blocked Out Times