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Table of Contents

Overview

The Unified Platform allows Clubs to manage their Events seamlessly across the (back) Office, Axis-Website, and POS application; ensuring Administration, Members, and the Dining Room have the tools they need to set up, register, and manage the Club’s events.

Required Permissions

  • Website Admin

  • Office Admin

Office/CMA 

To effectively create an Event that integrates throughout the Unified platform, begin in Office with the Items needed for the event. An item must exist for every price level associated with an Event.     

Configure Event Items

  1. On the left hand menu, click Items.

  2. Click Manage Items.

  3. Within the search bar, enter the associated event item name.

  4. Ensure all event Items exist.  If they do not, set them up. 

Configure Item Category 

Next, navigate to the appropriate category to review/edit setup and ensure category is set up properly to sync with Axis Website product. 

  1. On the left hand menu, click Items.

  2. Click Manage Item Categories. 

  3. Within the search, enter then name of the event’s Item Category.
    Example: Club Event

  4. Double click to Open. 

  5. The Event Items will appear in listing on the Item Selection tab. 

  6. Click on the Areas tab to ensure the Area of the event is selected.

  7. Click Save and Close. 

 Sync Data to Axis-Website

Now it’s time to sync the Event data (associated Event Items and related Pricing) to the Axis Website product

  1. Click System, then System Settings. 

  2. Expand the arrow next to Website, click Clubessential, and then double-click the Club Url as shown below to launch the Endpoint Editor.

  3. On the Item Category tab, ensure the Category attached to the Event is set to sync.  If it is in the listing on the Item Category tab, it is already set to sync to the Axis-Website product. 

  4. To add a Category, click the category button on the right.

  5. Find the Category by performing a search, select the category, and click Select.

  6. Click the green checkmark to Accept Changes.

  7. Click Save and Close. 

Axis-Website 

Once the Office tasks have been done to ensure Items, Pricing, and Categories are properly set,  proceed to the Axis-Website product to enable the event billing linked to these items.

Enable Billing on Event

  1. Navigate to the club calendar through the website menu or through the Admin toolbar.

  2. Click Add Event. 

  3. Follow normal process for adding a club event. Click here for step by step instructions.

  4. Navigate to the Billing tab of the event.

  5. Click Enable Billing to open Items that are available for linking to the Event. 

  6. Under Add New Fee Type, select appropriate Group, Category, and Item, and then click Save.

  7. Existing Fee Types will now show the item name.

  8. Repeat the above steps for additional fee types.

  9. Use the Inventory option to designate a specific number of registration (or sales) for that Item.  Once the Inventory runs out, the item no longer appears on the registration for Member selection. 

  10. Under Fee Assignment, select the appropriate fee structure by member type.

  11. Click Save Billing Settings. 

  12. Click Save and Close to close the Event.

Best Practices

FAQs




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