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Office - Items - Inventory - Inventory Adjustment and Inventory Transfer Wizards

Office - Items - Inventory - Inventory Adjustment and Inventory Transfer Wizards

Table of Contents


Overview

  • The Inventory Adjustment Wizard allows an authorized user to make adjustments to Inventory in terms of both quantity and cost.  Additionally, the overall average cost of an Item may be adjusted utilizing this tool.

Required Permissions

  • Items Module

  • Inventory Adjustment Wizard

 


Accessing the Tool

To access the Inventory Adjustment Wizard:

  1. Select the Items module.

  2. Select Inventory Adjustment Wizard.

Prepare - Post All Charge/Inventory Batches

Prior to performing any steps related to the Inventory Adjustment Wizard, care must be taken to ensure all POS charge batches and Inventory batches are posted.

To review for unposted batches, within Items:

  1. Click on the Approve Inventory Adjustment Batch.

  2. Set Posted filter to Unchecked to return all unposted batches.

  3. Contact Accounting to post any listed batches before continuing to next step.

    • Note: Clubessential is not allowed to change employee privileges for security purposes.  If you are unable to access this feature, contact your Club Administrator.

    • Do NOT proceed to next step if you have not checked with your Accounting Office that all POS batches for your area have been posted.

Make Inventory Adjustment 

Once all batches have been posted, navigate to the Inventory Adjustment Wizard

  1. Enter the G/L date to use for the transactions.  It will default to current date.

  2. Click Next.

  3. Next, enter the Adjustment.  

    • Enter the Item (use the Lookup feature for assistance).  

      • The On Hand Quantity will be displayed.  

    • Enter the Adjustment (Quantity).  

      • Enter Adjustment as a positive to increase inventory, or as a negative to decrease inventory.

    • The Cost field will populate with the Item’s current average cost.  This may be overridden.  

      • The Value field will calculate based on Quantity entered multiplied by Cost.  

    • Enter a Description to describe the Adjustment (optional).  

    • Add additional adjustments by repeating the above steps, and when all adjustment lines have been entered, click Finish.

  4. The Post Batch Preview screen will show the adjustment that will be made to the GL.

  5. Click Post Batch to post.

Review - Invent