1) Navigate to System across the top toolbar and select Area Categories.
2) The Area Categories Grid will launch.
3) The primary functions associated with managing Area Categories are embedded in the Area Categories setup screen, which can be accessed by double-clicking on an existing Category, or clicking the New button.
Creating a New Area Category
1) Navigate to the Area Categories Grid and perform either of the following to launch the Area Category setup screen:
a) Click the New icon on the toolbar.
b) Right-click anywhere on the Areas Categories Grid and select New.
2) The Area Categories setup screen will launch.
3) Please enter the below information:
1) Name - Give the Area Cateogry a name.
2) Description - An optional description can be added to the Area Category for internal purposes.
3) Department - Select the department to be associated with the Area Category. The department selected here will have no impact on the General Ledger. Again, Area Categories are more for reporting purposes.
Associating an Area with an Area Category
Area Categories are a required field when setting up Areas. To apply an Area Category to an Area:
1) Navigate to System across the top toolbar and select Areas.
2) Double click the applicable Area and enter the appropriate Area Category.
3) When finished, click Save & Close.
It is recommended to have at a minimum (3) Categories set up in the system covering Food & Beverage, Retail, and Other (however, this may vary based on Club operations).
Q. What is the primary difference between an Area Group and an Area Category?
A. Area Groups define how transactions are categorized for batch processing as it relates to the POS, and Credit Book. Area Categories, however, facilitate overall reporting functions, and are required to be associated with an Area upon setup.