Overview

• This guide provides step-by-step instructions on creating new accounts.

Required Permissions

• General Ledger

• Add/Edit/Delete Accounts

Accessing the Tool

1. Select the General Ledger Tab at the top of the screen.

2. Select Accounts.

3. Select New.

4. The Account Setup screen will launch.

Please complete all the information requested in the account setup screen. Some options are not required.

1. Choose the Account Category the account it to be part of.

   1. Note: Account Categories will lock in the account, you cannot change an account category from one report type to another, i.e. Liability to Asset.

2. Enter the Account Number.

3. Give the account a Name.

4. Add the account to the Departmental and/or Consolidated Roll-up.

5. Enter a Description for this account. (Not required).

6. Choose the account Type.

   • Depending on the Report Type of the Account Category, the options may vary. Options can Include:

     • General.

     • Accounts Receivable.

     • Checking Account.

     • Other Bank Account.

       • Choosing Checking Account or Other Bank Account will produce another tab called “Banking”. Here you will enter the banking information for the account, especially if this account is to be used to issue checks in the Accounts Payable module.

7. Choose if this account is to be Inactive, whether to Show Below the P&L Line on Income Statement, or if the the account is to be a Control.

8. Select the appropriate Departments to link to your new account.

   1. Much like the Type, Department Selection is based on the report type of the Account Category.

9. Select Save.

Once the account has been created with departments linked, the account is immediately useable in items, journal entries, and/or accounts payable.

Best Practices

FAQs